Complete Guide to Australian Cover Letter Writing (2025)

"Do I need a cover letter?"

Answer: Not mandatory, but having one doubles your success rate!

In Australia, cover letters are optional. Especially for cafes, restaurants, and farms, you can apply with just a resume. However, for online applications or competitive positions (office jobs, retail manager roles), a cover letter becomes a significant differentiator.

Statistics:

• Interview probability with cover letter: 40-50%
• Interview probability with resume only: 20-25%

This guide is based on analysis of over 1,000 successful cover letters. With job-specific templates and writing formulas, you can complete yours in under 5 minutes.

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1. What is a Cover Letter?

1.1. Definition

A cover letter is a 1-page introduction submitted with your resume. While a resume shows "what you've done (What)," a cover letter explains "why you want to do this job (Why)".

Purpose of a Cover Letter:

1. Explain your motivation for applying
2. Express personality and passion not shown in resume
3. Demonstrate interest in the company
4. Make the case for why you should be hired

1.2. Resume vs Cover Letter

Aspect	Resume/CV	Cover Letter
Length	1-2 pages	1 page (half page also OK)
Style	Bullet points	Sentences and paragraphs
Tone	Objective, concise	Subjective, passionate
Content	Experience·Skills·Education	Motivation·Passion·Personality
Mandatory	Required	Optional (recommended)

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2. When You Need vs Don't Need a Cover Letter

2.1. Must Submit ✅

1. Online Applications (Seek, Indeed, etc.)

• Most have "Upload Cover Letter (Optional)" field
• Submitting demonstrates commitment

2. Emailing Resume

• Email body = brief cover letter
• Sending only attachment is impolite

3. Competitive Positions

• Office (Admin, Coordinator)
• Retail Manager
• Hotel Front Desk

4. When You Have Employment Gaps

• Use cover letter to explain gaps
• "I recently arrived in Australia on a Working Holiday Visa..."

5. Career Changes

• Example: Student → Barista
• Cover letter explains "why I want this job"

2.2. Can Skip ⭕

1. In-Person Applications (CV Drop-offs)

• Cafe/restaurant walk-ins with resume only
• Conversation with manager = verbal cover letter

2. Farm·Cleaning·Construction Jobs

• Skills and experience matter more
• Cover letters rarely read

3. Korean Community Jobs

• Korean community job posts usually require resume only

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3. Cover Letter Structure (4-Paragraph Formula)

Standard Structure

[Header: Personal Info + Date + Employer Info]

Paragraph 1: Introduction + Motivation (3-4 sentences)
Paragraph 2: Why my experience/skills fit this job (4-5 sentences)
Paragraph 3: Interest in the company (3-4 sentences)
Paragraph 4: Closing + Call to action (2-3 sentences)

[Closing: Sincerely, [Your Name]]

Length: 250-400 words (half page to 1 page)

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4. Step-by-Step Writing Guide

Step 1: Header

Personal Information:

JIHYUN JEONG
Phone: 0412 XXX XXX
Email: jihyun.jeong@gmail.com
Address: Fitzroy, VIC 3065

[Date]
15 February 2025

[Employer Information]
Hiring Manager
Seven Seeds Coffee Roasters
114 Berkeley St, Carlton VIC 3053

💡 Tip: If you don't know the employer's name, use "Hiring Manager" or "Dear Seven Seeds Team"

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Step 2: Paragraph 1 (Introduction + Motivation)

Formula:

I am writing to express my interest in the [Position] role at [Company].
With [X years/months] of experience in [Industry], I am confident
I can contribute to [Company's specific goal/value].

Example #1: Barista (Experienced)

I am writing to express my interest in the Barista position at
Seven Seeds Coffee Roasters. With over 1 year of specialty coffee
experience in Seoul and a recent Barista Course completion in Melbourne,
I am excited to bring my passion for quality coffee to your team.

Example #2: Server (No Experience)

I am writing to apply for the Waitstaff position at Vue de Monde.
Although I am new to the Australian hospitality industry, I have
6 months of customer service experience in retail and a strong
desire to learn fine dining service. I am RSA certified and
available for immediate start.

Example #3: Retail

I am writing to apply for the Sales Assistant position at H&M Melbourne
Central. With 2 years of retail experience in Korea and a friendly,
customer-focused approach, I am eager to contribute to your store's
success.

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Step 3: Paragraph 2 (My Experience & Skills)

Formula:

In my previous role at [Company], I [Accomplishment 1].
I also [Accomplishment 2], which demonstrates my ability to
[Skill relevant to new job]. Additionally, I have experience
in [Skill 3], making me well-suited for [Specific requirement].

Example #1: Barista

In my previous role at Everyday Coffee in Seoul, I prepared 200+
beverages daily during peak hours while maintaining high standards
of quality and consistency. I am proficient in espresso extraction,
milk texturing, and latte art (rosetta, tulip, swan). Additionally,
I have experience with La Marzocco machines and am comfortable
working in fast-paced, high-volume environments. I understand that
Seven Seeds values precision and customer experience, and I am
committed to upholding these standards.

Example #2: Server (No Experience)

Although I have not worked in a restaurant setting, my 6 months
in retail have equipped me with strong customer service skills.
I regularly assisted 50+ customers daily, handled complaints
professionally, and consistently received positive feedback for
my friendly attitude. I am a quick learner, physically fit, and
thrive in team environments. I have also completed my RSA
certification and am familiar with POS systems.

Example #3: Retail

During my time at Zara in Seoul, I assisted customers with product
selection, managed fitting rooms, and processed transactions using
POS systems. I consistently exceeded monthly sales targets by 15%
through proactive customer engagement and product knowledge. I am
experienced in visual merchandising, stock management, and handling
busy weekend shifts. I am confident I can bring this same energy
and dedication to the H&M team.

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Step 4: Paragraph 3 (Interest in the Company)

Formula:

I have always admired [Company] for [Specific reason - product/culture/
reputation]. I am particularly drawn to [Specific aspect], and I
believe my [Your quality] aligns with [Company value].

Example #1: Barista (Seven Seeds)

I have long admired Seven Seeds for its commitment to direct trade
and sustainability in the coffee industry. As someone who is
passionate about specialty coffee, I am excited about the opportunity
to learn from your experienced team and contribute to creating
exceptional coffee experiences for your customers. I believe my
attention to detail and eagerness to continuously improve align
with Seven Seeds' values.

Example #2: Restaurant

I have dined at Vue de Monde twice and was impressed by the
impeccable service and attention to detail. The way your team
creates a seamless dining experience for guests is truly inspiring.
I am eager to learn from your high standards and contribute to
maintaining the restaurant's excellent reputation.

Example #3: Retail

I have always been a fan of H&M's commitment to affordable,
sustainable fashion. I appreciate your brand's focus on inclusivity
and trend-forward designs. As someone who loves helping customers
find pieces that make them feel confident, I would be thrilled
to represent H&M and create positive shopping experiences.

💡 Tip:

• Research company website and Instagram beforehand
• Mention specific elements (menu, products, values)
• "I admire your direct trade program" is more effective than "I love coffee"

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Step 5: Paragraph 4 (Closing + Call to Action)

Formula:

I would welcome the opportunity to discuss how my skills and
enthusiasm can benefit [Company]. I am available for an interview
at your convenience and can start immediately. Thank you for
considering my application.

Example #1:

I would love the opportunity to discuss how my experience and
passion for specialty coffee can contribute to Seven Seeds. I am
available for a trial or interview at your earliest convenience
and can start immediately. Thank you for considering my application.
I look forward to hearing from you.

Example #2:

I am excited about the possibility of joining your team and would
welcome the chance to demonstrate my skills during a trial shift.
I am available for an interview anytime and can begin work
immediately. Thank you for your time and consideration.

Example #3:

I am eager to bring my retail experience and customer-focused
approach to H&M Melbourne Central. I am available for an interview
at your convenience and can start as early as next week. Thank you
for reviewing my application. I look forward to the opportunity
to contribute to your team.

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Step 6: Closing

Sincerely,

JIHYUN JEONG

Or:

Kind regards,
Best regards,
Warm regards,

💡 Tip: "Sincerely" is the most formal and safest option.

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5. Job-Specific Cover Letter Templates

Template #1: Barista (No Experience)

JIHYUN JEONG
Phone: 0412 XXX XXX | Email: jihyun.jeong@gmail.com
Fitzroy, VIC 3065

15 February 2025

Hiring Manager
Industry Beans
3/62 Rose St, Fitzroy VIC 3065

Dear Industry Beans Team,

I am writing to express my strong interest in the Barista position
at Industry Beans. I recently completed a Barista Course at Melbourne
Barista Academy and am eager to begin my career in Melbourne's
vibrant specialty coffee scene.

During my barista training, I gained hands-on experience with
espresso extraction, milk texturing, and latte art fundamentals.
While I am new to professional barista work, I have worked in
customer service for 2 years in retail, where I developed strong
communication skills and the ability to work efficiently under
pressure. I am a quick learner, highly motivated, and passionate
about coffee. I am also RSA and Food Safety certified.

I have always admired Industry Beans for its innovative approach
to coffee and commitment to quality. I am particularly drawn to
your experimental seasonal blends and would love the opportunity
to learn from your experienced team. I believe my enthusiasm and
dedication to continuous improvement align with your cafe's values.

I would be thrilled to discuss how I can contribute to Industry
Beans. I am available for a trial at your convenience and can
start immediately. Thank you for considering my application.

Sincerely,

JIHYUN JEONG

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Template #2: Server (Experienced)

JIHYUN JEONG
Phone: 0412 XXX XXX | Email: jihyun.jeong@gmail.com
St Kilda, VIC 3182

15 February 2025

Restaurant Manager
Donovans Restaurant
40 Jacka Blvd, St Kilda VIC 3182

Dear Hiring Manager,

I am writing to apply for the Waitstaff position at Donovans
Restaurant. With 2 years of waitstaff experience in fine dining
restaurants in Seoul, I am confident I can deliver the exceptional
service your guests expect.

In my previous role at a Michelin-recommended restaurant, I served
80+ guests per shift, managed multiple tables efficiently, and
consistently received positive feedback for my attentiveness and
professionalism. I am experienced in wine service, POS systems
(Lightspeed), and accommodating dietary requirements. I thrive in
fast-paced environments and work well under pressure while
maintaining attention to detail.

I have long admired Donovans for its stunning beachfront location
and reputation for outstanding seafood and service. I am excited
about the opportunity to contribute to your team and create
memorable dining experiences for your guests.

I would welcome the opportunity to discuss my qualifications further.
I am available for an interview or trial shift at your convenience
and can start immediately. Thank you for your consideration.

Kind regards,

JIHYUN JEONG

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Template #3: Retail

JIHYUN JEONG
Phone: 0412 XXX XXX | Email: jihyun.jeong@gmail.com
Melbourne, VIC 3000

15 February 2025

Store Manager
Uniqlo Melbourne
Melbourne Central, 211 La Trobe St, Melbourne VIC 3000

Dear Uniqlo Hiring Team,

I am excited to apply for the Sales Assistant position at Uniqlo
Melbourne Central. With 1.5 years of retail experience at Zara in
Seoul and a passion for customer service, I am eager to contribute
to your store's success.

In my previous role, I assisted 60+ customers daily, processed
transactions, managed fitting rooms, and restocked merchandise.
I consistently exceeded sales targets by 10-15% through proactive
customer engagement and product recommendations. I am comfortable
working in fast-paced environments, handling busy weekend shifts,
and collaborating with team members to maintain store standards.

I have always admired Uniqlo's commitment to high-quality, functional
fashion at accessible prices. I appreciate your brand's innovative
approach to fabric technology and timeless designs. I would be
honored to represent Uniqlo and help customers discover products
that fit their lifestyle.

I am available for an interview at your earliest convenience and
can start immediately. Thank you for considering my application.
I look forward to the opportunity to join your team.

Best regards,

JIHYUN JEONG

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6. Email Cover Letter (Short Version)

When you're emailing your resume directly rather than applying through an online system, the email body serves as your cover letter.

Formula:

Subject: Application for [Position] - [Your Name]

Dear [Hiring Manager/Team Name],

I am writing to express my interest in the [Position] role [advertised
on Seek/at your cafe]. I have [X] experience in [Industry] and am
confident I can contribute to your team.

Please find my resume attached for your review. I am available for
an interview or trial at your convenience and can start immediately.

Thank you for your consideration. I look forward to hearing from you.

Best regards,
[Your Name]
[Phone Number]

Example:

Subject: Application for Barista Position - Jihyun Jeong

Dear Seven Seeds Team,

I am writing to express my interest in the Barista position at
Seven Seeds Carlton. I have 1+ year of specialty coffee experience
in Seoul and recently completed a Barista Course in Melbourne.

Please find my resume attached for your review. I am available
for a trial at your convenience and can start immediately.

Thank you for your consideration. I look forward to hearing from you.

Best regards,
Jihyun Jeong
0412 XXX XXX

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7. Cover Letter Writing Tips

Tip #1: Customize Company Name & Job Title

❌ Never Do:

• Copy and paste without changing company name
• Only repeat "Dear Hiring Manager"

✅ Always Do:

• Modify Paragraph 3 for each company (interest in company)
• Check company website and Instagram for at least 1 minute

Tip #2: Use Numbers & Data

Examples:

• "I have experience" → "I have 2 years of experience"
• "I served customers" → "I served 100+ customers daily"
• "I increased sales" → "I increased sales by 15%"

Tip #3: Use Action Verbs

Recommended Verbs:

• Achieved, Assisted, Collaborated, Delivered, Developed
• Exceeded, Executed, Managed, Trained, Improved

Tip #4: Positive & Confident Tone

❌ Weak Expressions:

• "I think I can..."
• "I hope to..."
• "I might be able to..."

✅ Strong Expressions:

• "I am confident I can..."
• "I am excited to..."
• "I will..."

Tip #5: Keep to 1 Page

• 250-400 words (half page to 1 page)
• Font: Arial, Calibri 11pt
• Margin: 2.5cm

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8. Frequently Asked Questions (FAQ)

Q1. Do I need a cover letter when applying in person?

A. No, it's unnecessary. Just bring your resume. Your conversation with the manager serves as a verbal cover letter.

Q2. If a cover letter is "Optional" for online applications, should I still submit one?

A. It's optional but highly recommended. Submitting one demonstrates commitment and can double your interview chances.

Q3. What should I name my cover letter file?

A. FirstName-LastName-CoverLetter.pdf Example: Jihyun-Jeong-CoverLetter.pdf

Q4. Can I use the same cover letter for multiple applications?

A. You can reuse the template, but you must customize the company name, job title, and Paragraph 3 (interest in company) for each application.

Q5. Can I write a cover letter if my English isn't strong?

A. Yes! Copy the templates in this guide and modify only the specific details. For grammar checking, we recommend Grammarly (free app).

Q6. Should I combine my cover letter and resume into one PDF?

A. No, submit them as separate files.

• Resume.pdf (1-2 pages)
• CoverLetter.pdf (1 page)

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9. Checklist

Check before submitting your cover letter!

Content

• Company name and job title are accurate
• 4-paragraph structure (introduction → experience → company interest → closing)
• 250-400 words (within 1 page)
• Includes numbers and data
• Positive and confident tone

Format

• Header includes personal info + date + employer info
• Font: Arial, Calibri 11pt
• First-person pronouns (I, My) are OK (unlike resume, cover letters allow this)
• Filename: FirstName-LastName-CoverLetter.pdf
• File format: PDF

Final Touches

• Grammar and spelling checked (use Grammarly)
• Contact details (phone and email) are correct
• "Sincerely" + your name

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Conclusion

A cover letter is a powerful tool that doubles your success rate with just 5 minutes of effort.

Key Summary:

1. ✅ Highly recommended for online applications (even if optional)
2. ✅ 4-paragraph structure: Introduction → Experience → Company interest → Closing
3. ✅ Keep to 1 page (250-400 words)
4. ✅ Customize company name and job title
5. ✅ Positive and confident tone

Next Steps:

1. Copy a template from this guide
2. Customize with company information (especially Paragraph 3)
3. Check grammar with Grammarly
4. Save as PDF and submit

Related Articles:

• Complete Guide to Australian Working Holiday Resume
• 10 Common Australian Resume Mistakes
• Use Free Resume Builder

Best of luck with your Australian job search! 🇦🇺✨

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• Complete Guide to Australian Working Holiday Resume
• Advanced Australian Resume & Cover Letter Guide
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About the Author The WHRESUME team is in their 3rd year living in Melbourne and genuinely supports Australian working holiday makers. This guide is based on feedback from the working holiday community and analysis of official Australian sources.

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